After the Fact payments are considered a violation of UC Berkeley’s procurement policy. Departments should not do business or receive services from a vendor until a Purchase Order is established. All unauthorized purchases or contracts will require the Vice Chancellor’s approval.
Step 1: Staff — Complete the After the Fact Justification Form
- After the Fact (ATF) Justification Form
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Obtain departmental approval signatures
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Submit ATF to SES Admin Request form along with vendor invoice
Step 2: Admin — Review and verify submitted ATF form
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Verify that all information on the ATF form matches with the invoice
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Verify that the ATF is for a vendor within our system
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NOTE: if not, the vendor must be enrolled using…
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Submit ATF to VC for approval
Step 3: VC Approval
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VC will review and provide a signature approval for the ATF
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NOTE: obtaining approval may take longer based on their schedule and availability
Step 4: Admin — Submit ATF for payment in BearBUY
Step 5: BearBUY Processing
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ATF Form is verified for accuracy and final approvals
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Once processed, a Purchase Order is generated and the outstanding invoice is paid