After the Facts

After the Fact payments are considered a violation of UC Berkeley’s procurement policy. Departments should not do business or receive services from a vendor until a Purchase Order is established. All unauthorized purchases or contracts will require the Vice Chancellor’s approval.

Role Action Timeline
Staff Varies
Admin
  • Verifies that all information on ATF form matches with the invoice
  • Verifies that the ATF is for a vendor within our system 
  • Submit ATF to Vice Chancellor for approval

Note: If not a vendor, then the vendor must be enrolled

 1-2 business days
Vice-Chancellor 
  • Must review and provide a signature approval for the ATF 

Note: Obtaining approval may take longer based on their schedule and availability. 

 10-14 business days
Admin
  • Submit invoice and ATF for payment in BearBUY
 1-2 business days 
BearBUY
  • ATF form is verified for accuracy and final approvals
  • Generate a Purchase Order
  • Pay the outstanding invoice on the PO
 5-7 business days 
Vendor 
  • Receives payment 
 30 business days

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