CE3 Admin

CE3 Admin Home

Services

Visual Guides

Updates

Who We Are

Diana Barajas headshot at UC BerkeleyDiana Barajas (she/her) serves as the Business and Operations Manager for Student Equity and Success and CE3. She manages the CE3 administrative team and oversees the business and administrative functions of our programs. She also serves on the core leadership team for CE3 where she supports with strategy and development for the cluster. She is a  first-gen Cal alumna and has been a part of the CE3 staff team for 10 years.

Schedule an Admin Consultation Here: https://dianabarajas.youcanbook.me/

Monica Gutierrez headshot at UC BerkeleyMonica Ward (she/her) serves as the Assistant Business Operations Manager for Student Equity and Success and CE3. Monica is a first-generation Cal Alumna and has been on the team for six years, supporting our organization with business and administrative processes, event planning, and campus initiatives.

Schedule an Admin Consultation Here: https://monicagutierrez22.youcanbook.me

CE3 Admin Forms

Submit Request Here

Check Request Status Here

Timely Updates and Announcements

Spring 2025 Admin Updates:

New Way To Purchase Gift Cards

On February 24, 2025, Supply Chain Management launched a new way to order digital gift cards for employees, students, and community members. UC Berkeley is partnering with Tango to allow you to provide a digital reward link to gift recipients, allowing them to select which type of gift card they would like to receive. Tango does not currently support physical gift cards.

Digital reward links should be used for either recognition programs (employee, marketing, participation) or research participation (participants must be able to provide names and email addresses).

REMINDERS:

Submitting Requests to CE3 Admin

All exceptional approval requests must be routed through our team to ensure compliance with procurement policies and procedures. All admin requests will at minimum require a detailed business purpose, chartstring, and appropriate approval. Please remember to submit completed requests with plenty of processing time to avoid any delays or issues.

How to Submit a Request:

  1. Submit your request via the CE3 Admin Request form with plenty of lead time. 

  2. Complete the required forms. 

  3. Obtain internal supervisor approval. 

  4. Ensure the business purpose, expense total, and funding source are clearly listed in the request. 

  5. If VCEI approval is required, indicate this in the notes section. Our team will review and forward the request to the Immediate Office, streamlining all inquiries through a single process.

Approvals and Timelines

All requests must be submitted with either email approval or a signed admin request form. Missing approvals will cause delays in processing. 

For your convenience, we’ve provided a sample email approval you can keep as a draft and adjust it to fit your specific requests. 

Subject: Approval Request for [Type of Request]

Dear [Supervisor’s Name], 

I am reaching out for your approval for [type of request] for the purpose of [business purpose] in relation to [event/programming function]

    • Expense Total: [$XX]

    • Chartstring: If known, include it here. Otherwise, ask: “What chartstring should I use for this transaction?”

Importance of a Clear Business Purpose

When submitting a request, it is essential to provide a clear and detailed business purpose that explains how the expense will be used for university-related purposes.

A strong business purpose should include:

  • The name of the event or workshop associated with the expense.

  • The intended goal and outcome of the event/workshop.

  • How does the expense support the program’s mission and operations?

This information ensures compliance with university policies and helps expedite the approval process. Requests that lack a clear business purpose may be delayed until additional details are provided.

UPCOMING TRAINING:

Fall 2024 Travel Training

We piloted a recorded travel training session, which is now archived in our Training Resources shared drive for easy access. 

Spring 2025 Upcoming Training will focus on event planning and best practices for managing event-related expenses. Key topics will include:

  • Step-by-step guidance on completing EPO (Event Purchase Order)

  • Requirements for setting up a Purchase Order (PO) for event-related services (e.g., photographers, guest speakers, DJs)

  • Development of a new Event Planning Checklist to help you navigate key benchmarks for hosting events whether big or small. 

This training will be recorded and archived in our shared drive, and once it becomes available, communication will be sent out via Slack. 

If there is any specific topic you’d like more information on, please contact anyone on our team to develop our next training. Your input will help us develop future training sessions that better meet the needs of our staff.

ADMIN RESOURCES AND COMMUNICATION:

Admin Shared Drive

We’ve centralized our admin resources, training materials, and forms into a shared Google Drive, which you can access in one convenient location! 

Find it in your Google Drive > Shared Drives > SES/CE3 Admin Forms and Protocol. Watch a quick run-through of our shared drive here.

If you have any issues accessing the shared drive or are onboarding new staff members, please contact mgut95@berkeley.edu

Communication Channel

Continue using our Slack channel #askadmin for quick questions and support!