CE3 Admin

CE3 Admin Home

Services

Visual Guides

Updates

Who We Are

Diana Barajas headshot at UC BerkeleyDiana Barajas (she/her) serves as the Business and Operations Manager for Student Equity and Success and CE3. She manages the CE3 administrative team and oversees the business functions of our programs. She is a first-gen Cal alumna and has been a part of the CE3 staff team for 10 years.

Schedule an Admin Consultation Here: https://dianabarajas.youcanbook.me/

Monica Gutierrez headshot at UC BerkeleyMonica Ward (she/her)  is also a first generation Cal Alumna and a part of the CE3 Administrative Team as a Business and Operations Coordinator. Monica has been on the team within CE3 for four years, supporting staff with administrative processes, event planning, and campus initiatives.

Schedule an Admin Consultation Here: https://monicagutierrez22.youcanbook.me

Alfredo Figueroa headshot at UC Berkeley

Alfredo Figueroa (he/him) is part of the CE3 administrative team as a Business Operations Coordinator. Alfredo (Fredo) has been with the team for four years and processes a variety of requests. Additionally, Fredo assists program directors stay up to date with their monthly budgets and expenses.

Schedule an Admin Consultation Here: https://alfredofigueroa01.youcanbook.me/ 

CE3 Admin Forms

Submit Request Here

Check Request Status Here

Timely Updates and Announcements

Spring 2024 Admin Updates

Changes to Invoice Payments to Vendors

Campus is moving away from using UC Invoice as the payment process for Purchase Order invoices. Vendors are strongly encouraged to begin using Transcepta, a third-party invoicing system for submitting invoices. Vendors will enjoy many benefits from using this system, like guaranteed secure delivery of all your UC Berkeley invoices, immediate confirmation of invoice delivery, and accelerated payment terms.  There is no charge to any supplier for using this service. Please support our team and accounts payable by encouraging this option with the vendors you are doing business with.

How to Use Transcepta:

  1. Verify the vendor you are working with is registered with Transcepta, if you are unsure, ask the admin team or the vendor. 

    1. If the vendor is registered, ask them to send invoices directly to Transcepta based on the preferred invoice submission method.

    2. If the vendor needs to register, ask them to enroll, it is free and simple. Have them follow the instructions on their website: http://connect.transcepta.com/berkeleyThey will then work with Transcepta to send sample invoices and determine the preferred payment method.

  2. Once an invoice shows up in BearBUY, the admin team will contact the staff who requested the Purchase Order to verify the goods/services have been delivered/rendered and that the invoice is okay to pay. 

  3. Only then will Accounts Payable initiate the payment of the outstanding invoices.

Purchasing Lodging for Staff and Students

Our CE3 Departmental Entertainment Planning Card can now be used to book lodging for conferences and other business-related travel. Please review this travel policy in a nutshell page to confirm that your lodging follows Berkeley’s travel policy.

We ask you to submit your request 4 weeks before the anticipated travel date and include the appropriate documents:

  1. Complete a CE3 Travel Request Spreadsheet (New form)

    1. (Conference Registrations ONLY) CE3 Travel Requests

    2. (Lodging ONLY) CE3 Travel Requests 

    3. CE3 Travel Requests (Flights, Hotel, and Conference Registrations)

  2. Email Approval from supervisor for purchase, including expense total, chartstring, and clear business purpose 

    1. Please note if the chartstring is missing from the email communication, this may delay processing. Emails that only say “approved” are not sufficient. 

    2. Clear Business Purpose includes the name of the conference event staff will be attending and the conference duration.

Requests missing the required documentation will not be purchased until addressed. Additionally, any last-minute request will not be accepted. 

Student Reimbursements

Non-employee students can submit their reimbursements via the reimbursement system for travel, business meetings/entertainment, or other expenses. This allows non-employee students seeking reimbursement greater control of the process, quicker reimbursements, and greater transparency. 

All non-employee students must send their approval request and submission to a member of the Regional Services Purchasing and Reimbursement team. They will not send the report directly to an approver. Instead, students will select ZCEEE as their home department on the first screen of the reimbursement process.

Below are helpful resources, including instructional videos and job aids:

NOTE: These resources were developed for employees, and there are some minor differences in the non-employee student interface. The primary difference is that students will not select their preferred approver.


Updates to our Admin Services Page

Big News!! We’ve updated the look of our services page to reflect a more logical flow. Everything will be categorized under five major categories: Events planning and programming, HR and onboarding new staff, awards and recognition, travel-related services, and office management services. Check it out here.

#AskAdmin on Slack

Add our Slack channel to receive quick answers to your admin-related questions!