America 2 Go

Step 1: Complete an Entertainment Purchase Order Form 

To ensure compliance with Approval Documentation Required for All BearBUY Carts, America 2 Go orders must have an attached Entertainment Purchase Order (EPO) form with the proper approval signature PRIOR to placing an order in BearBUY.

• Attach an Entertainment Purchase Order Form and Guest List.

When you attach a purchase request form to a BearBUY cart, you DO NOT need to assign a cart, as approval is included in the admin form.

Reminders

Each approval must include a clear business purpose, funding source, and supervisor’s approval explaining how the expense supports university activities, including:

• Event or workshop name

• Goal or intended outcome

• Connection to the program’s mission or operations

• Who, What, Where, When, and Why of the expense

Step 2: Begin your America 2 Go Order using the BearBUY Punchout

 Follow our step-by-step instructions, with screenshots and tips, on how to order on America 2 Go.

• How to Order on America 2 Go

Reminders: 

•  Once you have completed, reviewed, and submitted your order in the America 2 Go punchout, you will be redirected to BearBUY to finish your order.
• NOTE: Submitting order for approval in the America 2 Go punchout will NOT place your catering order. You MUST finish your order in BearBUY.

Step 3: Complete and Submit your order through BearBUY

Complete your America 2 Go order by submitting your request in BearBUY.

Reminders:

• Create a cart name and fill out the missing details:
  • Org Node: ZCEEE
  • Shipping address (should match A2G punchout delivery address)
  • Chartstring Details: Accound code, fund code, Department ID, Function code
• IMPORTANT: click on "Add Internal Attachment" to upload approved Entertainment Purchase Order, Guest List, and Event Flyer
• Once your cart is submitted, take note of the Requisition number to locate your cart as your request is processed.