Admin Services

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If you have any questions about these processes, please email our team or check us out on Slack. 

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What We Do

Our team supports the Centers for Educational Equity and Excellence (CE3) and various Student Equity and Success (SES) programs in facilitating their business and operations requests. This page will help you navigate through the different requests we do and learn our internal process to complete your request in a timely and effective manner.

Event Planning and Programming 

Process and Timelines When to Use? Admin Required
Supplier/Vendors
  • To onboard new vendors 
 Yes
Purchasing Goods/Supplies
  • When making one-time purchases or placing large orders such as computers, promotional items, etc.
 Yes
Purchase Orders for Independent Contractors
  • When doing business with an individual for services
 Yes
Food/Entertainment
  • Paying for food orders/other entertainment expenses with an invoice
 Yes
Amazon Business
  • Self-guided supplies orders
 No
America 2 Go
  • Self-guided food orders
 No
Classroom Reservations
  • Finding a space to host your event
 No
Honoraria

  • The department must propose honoraria amounts that the recipient cannot negotiate or set.

  • Only individuals can receive honorariums (not organizations, UC Berkeley Affiliated Students, Staff, or Faculty)

 Yes
After the Fact Purchases 
  • For good received and services initiated without campus approval
 Yes

HR and Onboarding New Staff

Process and Timelines  When to Use? Admin Required?
Position Number Management

  • Process for requesting updates to existing position numbers: (funding, supervisor, FTE, etc) and/or to request creation of a new Position Number

 Yes
Student Assistant Hiring

  • Outline of process to initiate student hires

 Yes
Building Access

  • Process for  requesting access to campus buildings via Cal1Card or physical keys

Yes
Graduate Student Researchers
  • Process for hiring grad student researchers
 No
Stipends

  • Process for providing stipend to staff members in a different department/division for performing an activity outside of regular work duties

 No

Awards and Recognition

Process and Timelines When to Use? Admin Required?
Student Awards
  • Stipends, Scholarships, Emergency Grants, etc. to students.
 Yes
Gift Cards
  • Appreciation, prize, or gift
 Yes

Travel Services

Process and Timelines When to Use? Admin Required?
Non-UC Staff Reimbursement 
  • Submit to admin after travel is completed.
  • Commonly used during yield season
 Yes
Booking Flights
  • Self-Guided booking
 No
Staff Reimbursements 
  • After travel, staff will submit their reimbursements 
  • May also submit Entertainment and Other reimbursements
 No
Vehicle Rental/ Fleet Services
  • Renting cars with depart. funds for official departmental business such as conferences, yield, ect.
 No

Office Management Services

Process When to Use? Admin Required?
Voice Operation, Products, and Services
  • Connecting landlines in offices, setting up voicemails, and other related telecom requests
 No
Moving Services 
  • Contracting facilities to help move large items
 No
Copy and Printing Services
  • UC Storefront is used for business cards, stationery, banners, posters, etc. 
 No
Disposal of Waste/Surplus
  • Waste or large item pick ups
 No
Mailing Services 
  • USPS mail is sorted and delivered based on class and delivery address 
 No
Cal Shredding 
  • Need to request a 32 or 65-gallon bin to shred documents 
 No