Step 1: Add the Honorarium Recipient as a Vendor
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Before submitting anything in BearBUY, we must ensure that the recipient is set up as a vendor in the system. If they are not already in BearBUY, they’ll need to complete the supplier onboarding process.
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To initiate this process, submit an Asana admin request and select a New Vendor Set Up request. Share the recipient's name and email. Supervisor's approval is not required to onboard new vendors.
Step 2: Complete Required Forms and Submit to the CE3 Admin Team
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Once the vendor profile is active, you’ll need to complete the following documentation and submit it to the CE3 Admin Team for processing:
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Honorarium Payment Request: This must be signed by your departmental approver.
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Event Flyer or Agenda: To establish the purpose and context of the honorarium
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Copy of the Invitation: To verify the department, set the terms of payment
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Please submit your request to our team via anAdmin Request in Asana
Step 3: CE3 Admin Gathers VCEI Approval + Process in BearBUY
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After we receive your request, our team will route it to the appropriate approvers in the Vice Chancellor's office and process it through BearBUY only after receiving VCEI approval.
- Note: VCEI approval may take up to 10 business days.
Honorarium Payment Policy
Non-Academic UC Staff
Non-academic staff members are not eligible to receive either honoraria or any other payments that are not related to the service they are providing as an employer. For more information on alternative options to honoraria for Non-Academic UC, view our resources on the One-Time Payment process.
E&I Policy Updates*
These updates are subject to change*
- Honoraria over $10,000 require additional approval by the EVCP
To learn more about UC policy related to Honorarium Payments, click here.
General Guidelines
To begin the honorarium process, there are a few guidelines we must keep in mind when completing honorariums:
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Honoraria amounts must be proposed by the department and cannot be negotiated or set by the recipient
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Only individuals can receive honoraria (not organizations)
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Honoraria cannot be received by a UC Berkeley staff member or UC Berkeley Student