Staff Reimbursements

Roles	Actions	Timelines
Staff	Log onto reimburse.berkeley.edu(link is external) Select which type of reimbursement you are submitting. Options include Travel, Entertainment, and Other. Hit "Create Reports," input your information as the Payee Find your departmental approver Enter expense details/business purpose Enter Chartstring Hit Enter Expense Distribution Upload your receipts Submit for approval	Varies
Department Approver	Must review and approve all reimbursement requests in the queue	Varies
Berkeley Finacial System (BFS)	Auditor Approves reimbursement request BFS processes payment to staff via EFT or Check Check mailed to address on record	3-5 business days for EFT Varies for check

Reimbursements Policy

The maximum Meals and Incidental Expenses (M&IE) rate for the Fiscal Year 2022-2023 has been increased from $62 to $79 and is based on the highest per daily meal cap available for all UC locations as published by theUS General Services Administration for FY23.
Staff may complete Travel, Entertainment, and Other (Non-Travel/Entertainment) reimbursement requests themselves on reimburse.berkeley.edu.
Reimbursements to students should be routed to our CE3 Admin Team to process. These requests should be limited to Travel/Entertainment, and when possible, T&E expenses that involve students should be incurred by staff.
T&E reimbursement requests must be submitted no later than 45 days after the completion of travel or, for entertainment, the date of the expense. As of 7/1/21, the Controller's Office will begin strictly enforcing the policy and any exceptions will be treated as taxable income.

To learn more about UC Berkeley Reimbursements related policies and resources click here.

To read Univerisy of California Travel Regulations Policy G-28, click here.

Important Information Related to Receipts:

For Entertainment Reimbursements, upload all receipts regardless of the amount.
For Travel Reimbursement, upload all Itemized receipts including all meals, lodging, airfare, rental cars, registration fees, and any other expenses.
For Other Reimbursements, upload all receipts. Any request over $350 will be automatically audited and reviewed by the campus.
Receipts must be itemized and should include the payee's name, amount charged, date, transaction date, and method of payment.
If a receipt was lost, you might complete a Certificate of Lost/Missing Receipt as a substitute.

How to submit your Reimbursement Request:

Department Approvers: