Food/ Entertainment

At UC Berkeley, "entertainment" means expenditures for meals or light refreshments and related services (e.g., labor charges, room rental, equipment rental, decorations, flowers, and similar expenditures) incurred in connection with events that are primarily social or recreational activities in support of the University's mission.

Entertainment Orders with Invoice Payment

Roles Actions Timelines
Staff
  • Verify with the admin team that the selected vendor is in the BearBUY system if not on the catering spreadsheet.
  • Department contacts vendor and coordinates all logistics of the purchase
  • Prepare and submit Entertainment Forms, guest list, and event flyer to the admin team once the event is over and the vendor provides invoice.
 Varies
Admin Team
  • Verify all documents and approvals are correct and submit them to Bearbuy for payment

1-2 Business days
Vendor
  • Receives payment based on invoice terms
 Varies, but most invoice terms are to be paid in 30 days

Entertainment Policy

Spring 2024 COVID Policy Updates: 

Updated January 11, 2024

There are currently no masking requirements on campus. 

Regardless of COVID-19 case rates, the CDC recommends masking:

  • If you have symptoms of a respiratory infection, such as a cough, runny nose, or sore throat
  • In crowded indoor settings, such as in airplanes, trains, and buses 
  • In public areas around people who are older or have medical conditions that put them at increased risk for severe COVID-19
  • For 10 days after having a significant exposure to someone who has tested positive for COVID-19
  • If you have tested positive. See additional guidance at What to Do If You Test Positive for COVID-19(link is external) 

For UC Berkeley COVID-19 information related to events, click here. 

General Guidelines

  • Entertainment Invoices are one of the only expenses that can be paid after the fact without any violations of campus policy.
  • The host of the events must also be present on the guest list submitted to our team.

For an additional step-by-step process of a typical food/entertainment request. 

If you are looking for recommondations for catering, check out our full list of verified restaurants and business who have worked with CE3 in the past.

CE3 Admin Home

Submit Request