Non-UC Staff Reimbursements

Role Action Timeline
Staff Varies
Admin
  • Verifies that all documents and receipts are complete
  • Submit for approval 
 1-2 business days
Approver
  • Verifies all documents are complete and accurate
  • Approves and passes requests for final approval 
 1-2 business days
Final Approver
  • Verifies all documents and previous approvals are correct and complete
  • Audits the reimbursement if necessary 
 1-2 business days 
Reimbursee
  • Payments arrive once final approval is completed
 5-7 business days 

Non-UC Staff Reimbursement Policy 

T&E reimbursement requests must be submitted no later than 45 days after the completion of travel or, for entertainment, the date of the expense. As of 7/1/21, the Controller's Office will begin strictly enforcing the policy and any exceptions will be treated as taxable income. 

To learn more about UC Berkeley Reimbursements related policies and resources click here(link is external).

To read Univerisy of California Travel Regulations Policy G-28, click here.(link is external) 

General Guidelines

Important Information Related to Receipts:

  • For Entertainment Reimbursements, upload all receipts regardless of the amount.

  •  For Travel Reimbursement, upload Itemized receipts only for lodging, airfare, rental cars, registration fees, and any other expenses over $75

  • For Non-T &E Reiembursements upload all receipts. Any request over $350 will be automatically audited and reviewed by the campus. 

  • Receipts must be itemized and should include name of payee, amount charged, date, transaction date, and method of payment.
  • If a receipt was lost, you may complete a Certificate of Lost/Missing Receipt(PDF file)(link is external) as a substitute

CE3 Admin Home

Submit Request