Non-academic staff members are not eligible to receive either honoraria or any other payments that are not related to the service they are providing as employees. Therefore, a stipend (not considered an honorarium) can be made to a staff member in a different department/division performing an activity or speaking engagement outside of normal work duties and expertise as connected to the scope of their work.
Processing Steps
Determine Eligibility: Confirm that the employee is eligible for a stipend. Administrative stipends can be provided when an employee takes on temporary higher-level responsibilities or significant additional duties for at least 30 working days.
- Stipends are for UCB employees who need services rendered within UCB.
Calculate Stipend Amount: The stipend amount should not exceed 25% of the employee's base salary. This should be consistent with policy guidelines and requires approval
Approval Process: Obtain necessary approvals for the stipend. This involves getting approval from your Finacial Analyst.
Submit and Documentation: Use HR Service Hub to submit your stipend request. You will need to authenticate with your CalNet ID and passphrase. Once logged in, you will be able to:
- Select "Employee Changes"
- Then Select "Additional Compensations"
- Lastly, document the reasons for the stipend and the expected duration.
- Administrative stipends are generally intended to be temporary and should not exceed twelve months, although extensions may be approved.
Processing Payment: Once approved, process the stipend through the payroll system to ensure it is included in the employee's compensation package.
Review and Monitor: Periodically review the stipend's necessity and compliance with the PPSM 30 policy. If the stipend needs to be extended beyond the initial period, seek additional approvals.