The CE3/SES Admin team is available to support departments through the student hiring process. We can help look up, update, and create position numbers needed for new student appointments. Below is the full process for hiring a student assistant.
Updating or Adding New Position Numbers
Role | Action | Timeline |
Admin Team |
|
Monthly |
Staff |
Updating PNs
Creating a New PN
|
Varies |
Admin |
*New PNs may take longer because funding will need to be added to the PN. |
2-5 business days |
Process for Student Hiring in SmartSheets
Role | Action | Timelies |
Staff |
Note: Start Dates should be set at least 4 weeks out from the date Hiring Managers to submit their request in the HR Service Hub |
Varies |
Admin Team |
**New appointments should not be processed without two levels of approval from the department lead and financial approver (Diana Barajas)** |
1-2 business days |
BEARS HR Partners |
|
Varies |
General Guidelines
Reminders before getting started:
-
Start early! Give the hiring process 4-5 weeks from start to finish
-
Check position rosters regularly and update them before you begin the hiring process if any changes are needed
-
Students must remain under .49 FTE across all campus appointments. Position FTE should reflect actual hours student is expected to work
- Students cannot begin working until they are fully onboarded, and ideally not until they receive an EID.
-
Supervisors must complete Manager Grow Today Training Series (link is external) by December 31, 2022 in order to be eligible for any merit increase.
Additional Resources:
Links and Resources: